Ledger
The ledger is a tool that can be used to keep track of miscellaneous charges, time spent with a client, marketing activities, and other actions that need to be tracked. The purpose and use of the ledger is entirely dependent on how the user chooses to set it up.
Ledger Set Up
To start using the ledger, first create a category.
To create a category, click the
New Category button, then give the category a name.
Next, click on
Edit Code and create codes to use in conjunction with the new category.
This box will be used to define the ledger by adding a code, description, and unit price. The user may add as many items as needed to define the ledger.
To add items to a new category, click on the category then click on
New Item/Code.Creating a Ledger Report
To Create a Ledger Report:
- Click on Reports
in the bottom left hand corner
- On the Report Type dropdown menu, select Register/Ledger.
- Choose the necessary information needed for the report.
NOTE: If you click
Page breaks
each individual contact’s ledger will print on a separate page. This information can be used for an invoice or can be exported to a CSV file or manually entered into QuickBooks to create an invoice.
Adding a Ledger to a Note
To add a Ledger to a note:
1.
Click on
New
Note. Select the type of Note you would like to create.
2.
Enter in the notes for that session and save the
note.
3.
Once the note is saved, a ledger icon will
appear at the top.
4.
Click on the
ledger icon. A ledger chart will appear above the note.
5.
Enter in the provider, type of session, and cost
of service. Click the
Save icon to
the right.
6.
This entry has been added to the register of
that client.
*To access all charges made on the ledger for a client, go
to a client’s page and click on the Register
tab. This is a running list of all charges for this client.
