The ledger is a tool that can be used to keep track of miscellaneous charges, time spent with a client, marketing activities, and other actions that need to be tracked. The purpose and use of the ledger is entirely dependent on how the user chooses to set it up.

Ledger Set Up

To start using the ledger, first create a category.

To create a category, click the New Category button, then give the category a name.

Next, click on Edit Code and create codes to use in conjunction with the new category.

 This box will be used to define the ledger by adding a code, description, and unit price. The user may add as many items as needed to define the ledger.

To add items to a new category, click on the category then click on New Item/Code.

Creating a Ledger Report

To Create a Ledger Report:

  1. Click on Reports in the bottom left hand corner
  2. On the Report Type dropdown menu, select Register/Ledger.
  3. Choose the necessary information needed for the report.
NOTE: If you click Page breaks each individual contact’s ledger will print on a separate page. This information can be used for an invoice or can be exported to a CSV file or manually entered into QuickBooks to create an invoice. 

Adding a Ledger to a Note

To add a Ledger to a note:

1.       Click on New Note. Select the type of Note you would like to create.
2.       Enter in the notes for that session and save the note.
3.       Once the note is saved, a ledger icon will appear at the top.

Click on the ledger icon. A ledger chart will appear above the note.
5.       Enter in the provider, type of session, and cost of service. Click the Save icon to the right.
6.       This entry has been added to the register of that client.

*To access all charges made on the ledger for a client, go to a client’s page and click on the Register tab. This is a running list of all charges for this client.